Businesses of all sizes are recognizing the benefits of meeting online using video web conferencing. And thanks to advances in technology, it's now more affordable than ever to hold effective online meetings to save both time and money. Even for the small or home office worker/owner.
Only just a few years ago, you would have had to spend thousands of dollars for web conferencing equipment that would have broke any small business budget. And the quality was poor and not worth the cost. But now meeting online is quick, easy, and most importantly - affordable.
One of the first considerations in an affordable service is choosing the right package that fits your business needs.
Most web conferencing providers charge for how many guests will be attending your meeting. So it's important for you to choose the correct package and know ahead of time the largest number of attendees you may need in a meeting. Otherwise you may get charged exorbitant extra fees.
For example, WebEx charges $15 dollars per person per meeting over 25 guests. That can add up in a hurry if you regularly go over your maximum guests.
For most businesses, it's best to choose a web conference provider that allows a maximum of 50 guests. Especially if you plan on holding large sales meetings or online training sessions.
Plus, you won't have to worry about upgrading your package if you need to include more people in the meeting.
The best part about online conferencing is being able to hear, see, and talk to the person you are meeting with. Make sure there are no extra fees for teleconferencing. An affordable service should include multi-point video sharing for at least 6 participants, desktop and application sharing features, free VoIP, and the ability to chat with your guests so you can answer any questions or concerns during the meeting.
Also, FREE web cameras that work seamlessly with the web conferencing solution are an added plus.
Web conferencing services used to require a trained IT person to use and operate. Not any more! Make sure the conferencing software is simple to use. You don't want to waste valuable time trying to figure out how to use the service instead of concentrating on your meeting.
Most affordable video web conferencing services only take a quick 2 minute set-up to get started. Your guests should be able to attend your meeting without having to purchase or download any software either. Some services have a "clickable" link to send your guests direct to your meeting.
Some services require you to pay a higher rate a month for better support. This is an unnecessary expense. There are many services that include 24/7 online support as well as personalized customer support. Some times it's best to talk to a "live" person when you're having a problem with the system or have a unique question or concern.
And lastly, you shouldn't have to pay any expensive upfront set-up fees. The most affordable solutions offer pay as you go flat monthly rate with the option to cancel at any time. And to be even more affordable, the best services have discounts for buying multiple licenses - so the more you buy the less you pay per month. Some plans have a discounted price if you sign a one year contract. But it's best to have the option to cancel if you're dissatisfied.
Good luck in choosing an affordable video web conferencing solution for your business!
Check out the cost savings of meeting online HERE.
Plus, here is the best video web conferencing solution to get your business done...including 2 FREE web cameras... at an affordable $49 per month for 50 guests Video Live Conferences.
Have a great day,